Do You Need a Carrier Code To Cross Into Canada?

When you move freight, it's important to have a clear and concise understanding of who is involved in the process. For customs officials, carrier identification is a required part of the clearance process, on any side of the border.  When transporting commercial cargo into Canada for instance, there are several requirements which need to be fulfilled, including having the right carrier identification through your Carrier Code.

Canada carrier code holders are the most experienced and qualified drivers to cross the border. However, the process of getting a carrier code issued to you can be confusing, especially if you don’t know where to start. No matter how often you are transporting goods into Canada, to avoid any delay or issues; you will need to understand what a carrier code is, how to get one, and how to stay in good standing with Canadian customs. 

What Is a Carrier Code?

Carriers or transportation companies moving commercial goods into Canada are required to have their carrier code, which is a unique four (4) character code issued to carriers. The carrier code is used to identify carriers to Canada Border Services Agency (CBSA) and is therefore needed in order to cross the border, no matter how often you are crossing. Each code is uniquely issued per mode, per legal entity.  The carrier code is found at the beginning of your PARS label or Cargo Control Number.

There are two main types of carrier codes, and these are known as non-bonded and bonded carrier codes.

• Non Bonded Carrier Code: Carriers which are transporting freight which needs to be released at the border, in order to cross.
• Bonded Carrier Code: Carriers which have posted security, allowing them to transport goods beyond the first port of arrival and to a bonded warehouse.

Bonded vs. Non-Bonded Carriers

The difference between these two types of carriers really boils down to when goods can be released at the border. Non-bonded carriers will need their freight released at the first port of entry, while bonded carriers are allowed to move the goods further beyond this point, due to previously paid security on the goods. Bonded carriers need to go through a separate, more extensive application process, in order to become a bonded carrier.

Do I Need a Carrier Code?

Any carrier transporting specified goods into Canada needs to have their carrier code. A carrier as defined by CBSA is a person or entity involved in international commercial transport, operating a conveyance used to transport goods to or from Canada. The goods transported are either commercial goods, empty cargo containers which are to be imported but not for sale, or any other goods being transported into Canada for a fee. 

How Do I Get a Carrier Code?

In order to apply for your carrier code, you will need to fill out an application form and submit it to Canada Border Services Agency. While the forms can be filled out manually, the process has now become simplified thanks to technology. For a manual form, you will need to fill out and submit the following via email:

• Carrier Code Application - Form BSF329-7
• Company Ownership Documents
• For bonded carriers-  Customs Bond - Form D120

These days, it is easier and faster to submit your applications online, using a reliable platform to fill out the correct form fields and ensure all of the required information is submitted.

At Zipments, we've simplified the process of getting your carrier code. Zipments provides a free, easy online form template, to speed up your submissions process. Simply fill out each automatic form field online.

We’ve simplified the process of getting your carrier code. Just fill out the form and we’ll take care of the rest.

Once you're done with your form, Zipments team of industry specialists will review your form to ensure the requirements are met, and then submit to CBSA for you. This process ensures that your form is accepted and correct the first time. You will stay up to date with your application progress through emails.

Once your application is submitted you should get your carrier code within 3 business days! 

What Happens If There Are Changes To My Business? 

Changes happen for businesses of any size, so if your transportation company is making some adjustments, it is important to update the CBSA with your changes. Failure to communicate changes could lead to issues with your account and therefore issues in crossing the border. If you are making any of the following business changes, then they need to be communicated with the CBSA:

• Change of address or moving your business
• Adding or removing vehicles from your fleet
• Updating your contact information
• Changing your business name

If you are contacting the CBSA regarding your changes, always ensure to provide your business name, carrier code and what information you are going to be updating. To inform the CBSA of any of these changes, you can email or phone: 

• Phone: 1-866-749-6623
• Email: carrier-cargo@cbsa.gc.ca

How Do I Stay Compliant? 

Abiding by the rules and regulations in place is the best way to stay in good standing with the CBSA. Make sure to communicate any changes to your business ahead of time, and communicate  with the CBSA when needed. Do note that sometimes the CBSA sends out questionnaires requiring a response, and it is best not to ignore these emails, rather reply as soon as possible.

When importing and exporting through the border, it's important to be able to present yourself in a professional manner. Identify yourself as a reliable and professional carrier by ensuring that your carrier code is valid and present.

Our expert team at Zipments is here to help you manage your transport, with an easier way to submit your carrier code applications and avoid customs delays. The form will take only a few minutes. We're here to make your freight journey as smooth and efficient as possible, so you can focus on your work.  Apply now and be on your way!