The Differences Between CBP and CBSA Requirements For Cross-Border Transit

Moving commercial goods across the border is not always simple. In order to complete your cross-border clearance with ease, it is important to understand what is required of you, and to ensure you are within regulation. However, customs clearance regulations vary from one side of the US/Canada border to the other. It is important to make sure you are prepared for this when planning your journey, by understanding the different expectations or requirements. 

Required Documentation Between US and Canada

Both the U.S. and Canada will require certain documentation in order for goods to be able to clear customs on either side of the border. The shipment is checked alongside the documentation for validity of paperwork, and the contents of the shipment. While a few of the documents and any carrier requirements may vary by country, all shipments entering either US or Canada will require specific mandatory paperwork. You will need to ensure that your goods are accompanied by the following paperwork when transporting goods into either US or Canada:  

• Bill of Lading
• Packing Slip
• Commercial or Customs Invoice
• Certificate of Origin (CO)
• Packing List
• Cover Sheet
• Additional Certificates or Licenses From Other Gov. Agencies

The US and Canada do have different templates for the customs invoice, so you will need to adjust your paperwork based on where you are importing to. Canada will usually accept only the Canada Customs Invoice (CCI) template, which is more detailed than the standard commercial invoice. For US invoices you would need the US Customs Invoice form. 

When you use Zipments to create your customs invoice, AI technology will generate the tariff for you, so that you can avoid any classification errors. Customs invoices are made easier with Zipments: 

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✔️Accurate HS Codes

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CBSA Requirements 

Canada Border Services Agency oversees the export and import of any goods into Canada. The CBSA screens all goods coming into Canada to ensure that regulation is followed, and make sure that the safety of Canadians and the nation’s economy is maintained. Different types of goods have to comply with different regulation, as a way to keep track of what is coming into the country.

In addition to the mandatory documentation accompanying the shipment, such as the BOL, Certificate of Origin and Customs Invoice, there is also a need for all shipments entering Canada to have an ACI eManifest submission at least one hour before arrival at the border. The Advanced Commercial Information (ACI) system makes it possible to submit documents and a release request ahead of time, so that customs can review and anticipate the shipment.

Carriers: 

Carriers bringing goods into Canada must have their Canada Highway Carrier Code, as well as their PARS barcode or label. The PARS is a Canadian shipment type for goods to clear customs, and the PARS is a requirement for any goods coming in through highway carriers, unless there is a special exemption and the paperwork accompanying it.

CBP Requirements 

Customs and Border Protection oversees the export and import of goods into the United States. Shipments entering the US need to adhere to regulation and have proper clearance in order to enter the country. The US is very strict when it comes to goods entering the country, as the emphasis is on security and a safe flow of international trade.

Good entering the US require either a formal or informal entry. Most goods are usually entering via formal entry, as they exceed the minimum $2500 USD value threshold needed to import informally. At times the US customs can also require a formal entry for goods less than this amount, as they have discretion on these matters.  You will also need your Importer ID Number, in order to be able to bring goods into the country.  You do need to submit your ACE manifest filing as well.  The ACE (Automated Commercial Environment) system allows for safe reporting of imports and exports and needs to be submitted minimum one hour before arrival at the border.

Carriers: 

Carriers bringing goods into the US will need to have their SCAC code, as this identifies them to the CBP. These codes are used along with the PAPS and ACE eManifest systems to ensure clearance of goods at the border. The PAPS is the shipment type for US imports. The PAPS number begins with the SCAC code, so both of the codes are mandatory to bring goods into the country.

To Learn More About PARS and PAPS Read: "The Benefits of Tracking Yours PARS and PAPS Status" 

Solutions For an Easier Cross-Border Trip 

Every crossing requires an ACE or ACI submission, even if you are crossing empty. Each shipment also requires a separate PARS or PAPS code or label, so it will be important to stay prepared. You will also need to verify that your ACI or ACE submission has been accepted, before you continue towards the border. You can track your PARS/PAPS in real time to know when a shipment has been cleared for release, so that you can anticipate what is coming at the border, before even arriving.

You can purchase your PARS Labels With Zipments.

You Can purchase your PAPS Labels with Zipments. 

The primary reason for delay at the border is due to incomplete or missing paperwork, so your documentation should be a step you spend a little extra time and attention on. It is important to double check paperwork and always openly share information with the broker or importer, as needed. Use a platform which allows you to streamline paperwork and communication, as a way to stay organized. Zipments ensures streamlined and easy communication, so you can transmit your invoices or access broker contact information when needed, using our Customs Broker Directory. 

Cross border goods transport can present challenges, but it doesn't have to be difficult. Whether you are coming from Canada or the United States, things can be made easier. Don't let cross border goods delays hold you hostage. Our experts can help with all your customs clearance needs, including technology solutions that streamline the process.